Google Forms is a versatile online form builder that allows users to easily create surveys, quizzes, registration forms, and more. One of its best features is the ability to collaborate on form creation and share forms with others to collect responses. This guide will provide tips on how to share Google Forms for seamless collaboration and distribution.
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Add Collaborators to Your Form
To work with others on creating or editing a Google Form:
- Open the form and click the More icon (3 dots) in the top right corner
- Select Add collaborators from the dropdown menu
- Enter the email addresses of people you want to collaborate with
- Choose their access level – can edit, can view, etc.
- Click Send to notify collaborators
Now multiple people can simultaneously edit questions, themes, images and more in the same Google Form.
Once your form is ready, easily distribute it by:
- Clicking Send in the top right
- Choosing the email icon
- Entering recipient email addresses
- Customizing the subject and message
Recipients will receive the form link directly in their email inbox.
To share a Google Form link anywhere:
- Select the Send icon
- Click the Link icon
- Copy the form link that appears
- Paste link on websites, social media, messaging platforms, etc.
Anyone with the link can access and fill out the live Google Form.
Embed Forms on Websites
To seamlessly integrate Google Forms:
- Click the Send button
- Choose the Embed icon
- Copy the embed code
- Paste code into your site’s HTML
The form will display directly on your website for visitors to fill out.
Control Access to Form and Responses
When sharing forms, you can control permissions:
- Form access – restrict to organization or anyone with link
- Response access – limit to one response or edit after submit
- Require sign-in – collect usernames from form fillers
Set permissions through the Settings menu in your Google Form.
Collaborate on Gathering Responses
To analyze form responses together:
- Open the linked Google Sheet
- Click Share in the top right
- Add collaborator emails and access levels
- Send invite
Now you and your team can work together to view, organize and utilize the response data.
The ability to collaborate on both form creation and response collection is what makes Google Forms such a versatile tool. Whether creating a customer survey or event registration form, seamlessly distribute to recipients and gather submissions from form fillers across devices. Use these tips to optimize Google Forms for effective teamwork.
