How to Make and Add Custom Email Signatures in HubSpot CRM

Email signatures are an important part of professional communications. They allow you to promote your brand, provide contact information, and drive traffic to your website.

In HubSpot CRM, you can easily create custom email signatures that append to the bottom of every email you send. This ensures a consistent brand image and gives you an opportunity to connect with customers.

Benefits of Using Email Signatures

There are several key reasons to use customized email signatures in HubSpot CRM:

  • Branding: Email signatures reinforce brand recognition and awareness. You can include your logo, tagline, colors etc. to remind customers who you are.
  • Credibility: Signatures lend credibility by displaying your name, credentials, job title and company information. This builds trust with recipients.
  • Calls-to-Action (CTAs): You can add links, offers, or content downloads to signatures to encourage specific actions. This generates more leads and conversions.
  • Analytics: If you use trackable links in signatures, you can gain insight into engagement levels and optimize content accordingly.

How to Create an Email Signature in HubSpot

Creating customized email signatures only takes a few minutes in HubSpot. Follow these simple steps:

1. Access Signature Settings

Log into your HubSpot account and click your profile icon > Profile & Preferences > Email tab > Edit Signature

2. Select Editor Type

Choose the Simple editor for plain text or the HTML editor to add images, formatting etc.

3. Enter Signature Details

Add key details – name, job title, company, contact info, logo etc. Use the formatting toolbar to style text.

4. Add CTAs or Trackable Links

Insert calls-to-action, offers, or trackable links to drive traffic and track engagement.

5. Preview and Save

Preview how your signature will appear and make edits if needed. Click Save when done.

Email Signature Best Practices

Follow these best practices when creating and managing email signatures:

  • Be concise – Signatures should be short and scannable. Stick to 2 brief paragraphs or 5-6 lines.
  • Add visuals – Include a headshot or logo for branding. Graphics make signatures more engaging.
  • Use trackable links – Create trackable links to measure engagement with CTAs or content.
  • Update regularly – Refresh signatures periodically with new promotions, content etc.
  • Check rendering – Review how your signature appears on mobile devices and different email clients.
  • Test CTAs – Try different CTAs to determine which are most effective for conversions. Track clicks.

Design Tips for Email Signatures

You can make your signatures visually appealing using these design tips:

Use Dividers

Separate sections of information with dividers or lines to make key details stand out.

Email signature divider example

Format Text

Use bold or italic text, different colors, varied fonts and sizes to highlight important text.

Align Elements

Align images, text, and dividers left, right or center to create organized columns.

Mind the Length

Keep signatures brief. Stick to maximum 2 paragraphs or 5-6 short lines.

Add Visual Interest

Make signatures scannable by incorporating:

  • Relevant images
  • Logos
  • Icons
  • Illustrations
  • Data visualizations

More Customization Tips

Take your signatures up a notch with these additional customizations:

  • Use HTML to add multimedia, complex formatting etc.
  • Feature different signatures for individual users or departments.
  • Rotate signature content – highlight different CTAs, offers etc.
  • Localize signatures for different regions or languages.
  • Include dynamic fields to pull in custom contact data.
  • Add animations or interactive elements to make them stand out.

Get Started with Email Signatures

An optimized email signature captures attention, drives conversions and strengthens brand recognition. Follow the steps above to quickly create effective signatures in HubSpot CRM.

Add relevant images, CTAs, and trackable links to boost engagement. Refresh these elements periodically to highlight your latest content and offers.

Well-designed email signatures influence how recipients perceive your brand – so make sure yours makes a lasting impression!