Cisco Webex Meetings allows meeting hosts to designate other participants as co-hosts who can help manage meetings. Hosts can also transfer the host role entirely to another participant.
Table of Contents
Assigning Co-Hosts
Co-hosts can start meetings, add and remove participants, mute participants, lock meetings, record meetings, and more.
To assign co-hosts:
- Before the meeting, when scheduling from Outlook using Webex Productivity Tools, specify co-hosts in the Webex Settings dialog box under the Co-host section.
- During the meeting:
- Hover over a participant’s name, click the More Options menu, and select Make This Attendee a Co-host.
- Or right-click on their name in the participant list and select Change Role > Make Co-host.
Note: Co-hosts must have Webex host accounts in your organization. Guests cannot be made co-hosts.
Transferring the Host Role
As the meeting host, you can transfer your host privileges entirely to another participant:
- Hover over their name, click the More Options menu, and select Make This Attendee the Host.
- Or right-click their name in the participant list and select Change Role > Make Host.
Once you transfer the host role, you give the new host full privileges to manage the meeting. Meanwhile, you become an attendee without host privileges.
Transferring host privileges allows you to leave an ongoing meeting while allowing it to continue for the other participants.
Selecting Call-In Settings
Cisco Webex Meetings provides flexible audio options:
- Computer Audio: Use your computer’s microphone and speakers.
- Call Me: Enter a phone number for Webex to call you.
- Call In: Dial into the meeting using provided dial-in numbers.
- Don’t Connect To Audio: Join without audio.
Hosts can select call-in settings when scheduling or starting meetings. Participants can also choose their audio option when joining.
Enabling Global Call-In
Site administrators can configure global call-in numbers to display automatically for meetings instead of hosts specifying them. This provides a consistent experience.
To check if global call-in is enabled:
- Sign in to Webex Site Administration
- Go to Configuration > Webex Settings > Global Call-In Settings
If disabled, site admins can enable it and configure call-in numbers.
Best Practices
Follow these best practices when changing or selecting call hosts:
- Designate co-hosts in advance when scheduling meetings
- Lock meetings once all invited participants have joined
- Mute participants by default to avoid background noise
- Encourage participants to connect audio using computer or call-in to reduce bandwidth usage
Conclusion
Cisco Webex Meetings provides hosts flexibility in managing meetings audio and assigning roles like co-host. Take advantage of these features to improve meeting productivity and security.
