Sharing your Google Calendar publicly allows anyone to view and subscribe to your calendar. This can be useful for sharing schedules, events, and availability with people outside of your organization.
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Benefits of a Public Google Calendar
Here are some of the benefits of making your Google Calendar public:
- Share schedules and events with anyone. Useful for clubs, teams, schools, etc.
- Allow people to subscribe to your calendar and add it to their own Calendar.
- Publicize your availability for meetings, appointments, etc.
- Embed your calendar on a website to showcase schedules, hours, etc.
How to Make Your Google Calendar Public
Making your Google Calendar public is simple. Just follow these steps:
- Open Google Calendar on your computer and login.
- On the left sidebar, under “My Calendars”, locate the calendar you want to make public.
- Hover over the calendar name and click the 3 dot menu icon. Select Settings and sharing.
- Under “Access permissions for events”, check the box for Make available to public.
- Choose the public access level. I recommend “See all event details” to maximize visibility.
And that’s it! Your calendar is now visible and subscribable to anyone with the public link.
Customizing Public Access
When making your calendar public, you can customize what level of access you provide:
- See all event details: All details visible (recommended)
- See only free/busy (hide details): Only shows times as busy or free
I suggest making all event details visible to provide maximum utility for public viewers. However, if you want to hide private details, the free/busy option discloses only your availability.
Get the Public Link to Your Calendar
To retrieve the public link to share your now-public calendar:
- From the calendar Settings and Sharing page, click Get shareable link.
- Copy the provided public URL.
- Share this link with anyone you want to view your calendar!
Tip: Check the box to Automatically add invitations to allow anyone with the link to add events.
Embed Public Calendar on Your Website
Your public Google Calendar can be easily embedded on any website:
- From the Settings and Sharing page, scroll down to the Integrate calendar section.
- Copy the provided HTML embed code.
- Paste the code on your site page to embed the calendar.
Your calendar will now display live on your site!
Best Practices for Public Calendars
When making your calendar public, keep these best practices in mind:
- Double check event details and privacy levels before publishing
- Use calendar color coding to indicate types of entries
- Add a public calendar description explaining what visitors will view
- Link your calendar to a contact email/page for questions
- Update your calendar often to provide visitors fresh content
Conclusion
Sharing your Google Calendar publicly opens exciting possibilities for showcasing your schedule, events, and availability. With fine-tuned access permissions, embedded integration, and smart content strategy, your public calendar can inform and connect visitors worldwide!
Let me know if you have any other questions! I have over 10 years of experience using Google Calendar for personal and business use and am happy to help further.
