How to Take Screenshots on Dell Laptops and Desktop PCs

Taking screenshots on Dell laptops and desktop PCs running Windows is quick and easy using the built-in tools. In this guide, we will cover the various methods you can use to capture screenshots on your Dell device.

Using the Print Screen (PrtScn) Key

The easiest way to take a screenshot on a Dell laptop or desktop is to use the Print Screen (PrtScn) key. Here’s how to find and use it:

Locating the Print Screen Key

The Print Screen key is usually located at the top right corner of your Dell keyboard. It may be labeled as:

  • PrintScreen
  • PrtScn
  • PrntScrn
  • PrntScr
  • PrtScr
  • PrtSc

On some Dell laptops, the Print Screen functionality is paired with the F10 key. In that case, you’ll need to hold the Fn key when taking screenshots.

Taking Full Screenshots

To capture a screenshot of your entire screen, simply press the Print Screen key. The screenshot will be automatically saved to your clipboard.

You can then paste it into an image editor like Paint using Ctrl + V and save it as an image file.

Taking Window Screenshots

To take a screenshot of only the currently active window, press Alt + Print Screen. This will copy the active window to your clipboard.

You can then paste and save the screenshot just like the full screen method above.

Using Snipping Tool

All Dell laptops and desktops running Windows 10 and 11 come with Snipping Tool. This app allows you to capture screenshots in different modes and provides basic editing tools.

Accessing Snipping Tool

You can access Snipping Tool quickly by typing its name in the Windows search bar and selecting it when it appears. Alternatively, use the Windows + Shift + S shortcut to launch it instantly.

Taking Screenshots

In Snipping Tool, click on New or press Ctrl + N to start the screenshot process. You will see options for:

  • Rectangular Snip: Take screenshots in custom rectangular shapes
  • Free-Form Snip: Capture screenshots in freeform shapes
  • Full-Screen Snip: Take full screen screenshots
  • Window Snip: Capture specific windows

Select your desired mode, click and drag to take the screenshot, then save it with Ctrl + S.

Editing Screenshots

Once you capture a screenshot in Snipping Tool, you can use the built-in editor to add annotations like text, highlights, and arrows before saving.

This makes it easy to point out important details in your screenshots.

Using a Dedicated Screen Capture Tool

While the above methods utilize Windows’ built-in tools, you can also use third-party screen capturing software for more flexibility.

Here are some benefits of dedicated screen capture tools:

  • Customizable hotkeys
  • Scrolling capture
  • Screen recording
  • Advanced editing features
  • Cloud syncing between devices

Some good screen capture tools for Dell PCs include PicPick, Lightshot, and ShareX.

These tools allow you to take screenshots faster while also providing additional options like uploading screenshots to file sharing sites automatically.

Tips for Taking Better Dell Screenshots

Here are some tips to take clearer, more useful screenshots on your Dell laptop or desktop:

  • Hide on-screen clutter like desktop icons and notifications before capturing screenshots to make them less distracting.
  • When showing interface elements, increase scaling in Display settings to make them more visible.
  • Crop screenshots to only show the relevant areas using an image editor.
  • Add borders and annotations like text, arrows, and boxes to highlight points of interest.
  • Resize large screenshots before sharing them to reduce file size.
  • Take screenshots during optimal system usage to capture accurate system data if required.

Storing and Sharing Dell Screenshots

By default, screenshots taken using the Print Screen key and Snipping Tool are saved to your clipboard.

But there are better ways to manage your screenshots:

  • Use the Screenshots folder: Windows automatically saves screenshots here as PNG files when using Win + Print Screen.
  • Leverage cloud sync: Use screen capture tools that can instantly upload screenshots taken on your Dell PC to cloud storage services like Google Drive or OneDrive.
  • Set up screenshots folders: Manually create dedicated folders for different types of screenshots. For example, separate work and personal screenshots.

Once you’ve organized your screenshots, you can easily share them via email, messaging apps, cloud links, and social media directly from your file manager.

Frequently Asked Questions

Q: How do I take a screenshot on a Dell laptop without Print Screen?

A: You can use the Snipping Tool or third-party apps if your Dell laptop doesn’t have a Print Screen key. The Windows + Shift + S shortcut also works.

Q: Why are my Dell screenshots not saving as image files?

A: By default, screenshots are saved to your clipboard, not as image files. To save them, paste screenshots into an image editor using Ctrl + V and use the Save As option.

Q: Can I edit screenshots on my Dell PC?

A: Yes, you can open screenshots in the default Paint app or other photo editors like GIMP to edit, annotate, and resize them. Snipping Tool also offers basic markup tools.


Taking quick screenshots is essential for creating tutorials, bug reports, presentations, and more on your Dell laptop or desktop.

Luckily, Windows provides straightforward keyboard shortcuts and tools like Snipping Tool to streamline the screenshot process. For additional flexibility, dedicated screen capturing software is worth considering.

With an array of capture options and the ability to directly edit and share screenshots, you have all the utilities needed to manage screenshots efficiently on your Dell device.