Table of Contents
Introduction
Asana is a popular project management and collaboration tool that allows teams to organize, track, and manage work in one place. One of Asana’s key features is the ability to create multiple “workspaces” for different teams and projects.
A workspace in Asana is like a container where you can add your projects, tasks, conversations, and team members. Having separate workspaces helps keep your work organized when you are collaborating with different groups.
In this article, we will walk through the steps to create a new team workspace in Asana from scratch.
Benefits of Using Separate Team Workspaces
Here are some of the benefits of using separate Asana workspaces for your different teams:
- Keeps work organized – With separate workspaces, you can cleanly separate projects and tasks for different teams. This keeps everything organized and easy to manage.
- Access control – You can control access on a per-workspace basis, only allowing team members that should have access into each workspace.
- Customization – Each workspace can have its own look and feel, with different background images, colors, and sections customized for that team.
- Separation of conversations – Comments and conversations stay isolated to each workspace, keeping chatter with each team separate.
Creating a New Workspace
Follow these steps to create a brand new workspace in Asana for your team:
1. Click “Workspaces” in the Left Sidebar
In the left sidebar of Asana, click on “Workspaces” to view and manage workspaces.
Asana Workspaces Sidebar
2. Click the “+” Icon to Add Workspace
In the top right, click the “+” icon to open the menu to create a new workspace.
3. Enter Workspace Name and Details
Give your new workspace a name and description for your team. The name will appear across Asana.
Create Asana Workspace
4. Choose “Create Workspace”
Click the “Create Workspace” button at the bottom to finish creating your new workspace!
Adding Team Members
Now that your workspace is created, you can start adding team members who should have access:
1. Click “Members” in Left Sidebar
From inside the new workspace, click “Members” in the left sidebar to manage members.
2. Click “+ Invite Members”
In the Members section, click the “+ Invite Members” button to add new people.
3. Enter Email Addresses
Enter the email addresses of team members to invite them to this Asana workspace.
4. Customize Access (Optional)
You can customize access for certain members if you do not want them to access all projects or tasks.
And that’s it! Your team members will receive an email invite to the new Asana workspace.
Creating Your First Team Project
Now it’s time to set up your first team project inside this new workspace:
1. Click “+ Create Project”
In the main Asana workspace view, click the “+ Create Project” button in the top right corner.
2. Enter Project Details
Give the project a name and description for your team to see.
3. Click “Create Project”
Click “Create Project” to finalize the new project for your team!
4. Add Tasks and Team Members
Inside the project, you can start adding tasks, deadlines, conversations, and add team members who should specifically have access.
Best Practices for Team Workspaces
Here are some best practices to get the most from your new Asana team workspace:
- Add a workspace cover image or logo so it’s easily identifiable to your team.
- Organize projects into different Sections to categorize work.
- Make sure to @mention team members on tasks and conversations to notify them.
- Automate routines like assigning new tasks or moving tasks between projects when status changes.
- Integrate with other workplace apps your team uses like Slack, Salesforce, Dropbox, and more.
Summary
Creating an Asana workspace for your team keeps work organized, lets you customize the space, and improves collaboration through features like conversations and task assignments.
By following the steps above, you can create a new Asana team workspace, invite members, set up your first project, and start collaborating!
