How to Print Documents and Photos in Black and White Ink Only

Printing documents and photos in black and white ink can save money on color ink cartridges and is often preferred for certain types of documents that don’t require color. Here is a guide on how to print in black and white on Windows, Mac, and from various programs.

Set Printer to Black and White

The first step is to set your printer preferences to black and white output:

  • Windows: Open the Devices and Printers control panel, right-click your printer, and choose Printing Preferences. Go to the Color tab and choose “Print in grayscale” or “Print in black ink only”.
  • Mac: Open System Preferences > Printers & Scanners. Select your printer and click Options & Supplies. Go to the Options tab and choose “Grayscale” or “Black & White”.
  • Printer LCD Screen: Navigate to the Settings or Setup menu on your printer’s LCD screen and look for options to set the printer to grayscale or black & white printing.

Print Black and White from Microsoft Office

To print Word, Excel, PowerPoint documents in black and white:

  • Click File > Print to open the print dialog box
  • Click on Printer Properties or Preferences
  • Go to the Color tab
  • Choose Grayscale or Black and White
  • Click OK to save the setting
  • Click Print to print the document

Print Black and White from Adobe PDFs

To print Acrobat PDF documents in black and white:

  • Click File > Print to open the print dialog box
  • Click on Printer Properties
  • Go to the Color tab
  • Choose Print Grayscale or Print in Black Ink Only
  • Click OK to save the setting
  • Click Print to print the document

Print Black and White Photos

To print color photos in black and white:

  • Windows Photos App: Click Print > More settings > Choose Grayscale
  • Mac Photos App: Click File > Print, Click Show Details, Choose Black & White
  • Adobe Lightroom: Click Print > Check Print in Black & White

Save Ink When Printing Black and White

Here are some tips to save ink when printing black and white documents:

  • Use draft quality instead of high quality printing
  • Choose thicker paper like matte photo paper
  • Use high contrast black and white images whenever possible instead of grayscale images
  • Clean the print heads frequently to avoid wasting ink on nozzle cleaning cycles
  • Replace empty color cartridges if the printer won’t let you print black and white

Black and White Printer Settings

Here are some key printer settings to check when printing black and white:

  • Color Mode: Choose Grayscale, Monochrome, or Black Ink Only
  • Print Quality: Choose Draft, Fast, or EconoMode quality to use less ink
  • Ink Settings: Choose Black Ink Only if available
  • Advanced: Look for advanced color management settings to disable color printing

Using these settings and following the steps for your operating system and software, you should be able to print documents and photos efficiently in black and white ink. Let me know if you have any other questions!