How to Print Envelopes Using the LibreOffice Software Suite

Key Takeaways:

  • LibreOffice provides a built-in envelope printing feature that allows you to easily create and print envelopes of various sizes.
  • You can customize the position and formatting of the sender and recipient addresses on the envelope.
  • Proper printer setup is crucial for successful envelope printing in LibreOffice.

As a long-time user of the LibreOffice software suite, I have found it to be a powerful and versatile alternative to proprietary office software. One of the many useful features of LibreOffice is its ability to create and print envelopes directly from the word processor, Writer. In this article, I will guide you through the process of printing envelopes using LibreOffice, based on my own experience.

Step 1: Open LibreOffice Writer

To begin, launch LibreOffice Writer, the word processing component of the LibreOffice suite. You can either open an existing document or create a new one.

Step 2: Insert an Envelope

To insert an envelope, follow these steps:

  1. Click on the “Insert” menu at the top of the screen.
  2. Select “Envelope” from the dropdown menu.

The “Envelope” dialog box will appear, allowing you to customize your envelope.

Step 3: Enter Sender and Recipient Addresses

In the “Envelope” tab of the dialog box, you will see fields for entering the sender and recipient addresses.

  • In the “Sender” field, enter your own address or the address of the organization sending the envelope.
  • In the “Addressee” field, enter the recipient’s address.

You can either type the addresses directly into the fields or use the address book feature to select pre-saved addresses.

Step 4: Choose the Envelope Format

Next, navigate to the “Format” tab in the “Envelope” dialog box. Here, you can customize the size and layout of your envelope.

  • In the “Size” section, choose the appropriate envelope size from the “Format” dropdown menu. Common sizes include DL, C6, and No. 10 (widely used in the United States)[1].
  • Adjust the position of the sender and recipient address fields using the “Sender” and “Addressee” sections. You can specify the distance from the left and top edges of the envelope.
  • Use the “Preview” area to see how your envelope will look with the current settings.

Step 5: Configure Printer Settings

Before printing your envelope, ensure that your printer settings are correctly configured. Go to the “Printer” tab in the “Envelope” dialog box.

  • Choose the appropriate feed format for your envelope based on your printer’s manual feed tray orientation (e.g., “Horizontal left”, “Vertical right”)[1].
  • Select whether your printer feeds the envelope face-up or face-down using the “Print from” options.
  • If needed, adjust the “Shift right” and “Shift down” values to fine-tune the print position on the envelope.

Step 6: Insert or Create a New Document

Once you have configured your envelope settings, you have two options:

  • Click the “New Document” button to create a new document containing only the envelope.
  • Click the “Insert” button to add the envelope as the first page of your current document.

Step 7: Print the Envelope

To print your envelope:

  1. Load an envelope into your printer’s manual feed tray, following the orientation specified in the printer settings.
  2. Click on the “File” menu and select “Print” (or press Ctrl+P).
  3. In the “Print” dialog box, ensure that the correct printer is selected and that the “Pages” field is set to print only the envelope page (usually page 1)[1].
  4. Click “OK” to print the envelope.

Tips for Successful Envelope Printing

  • Always refer to your printer’s manual for specific instructions on loading envelopes into the manual feed tray.
  • If your envelopes are not printing correctly, double-check your printer settings and make sure the envelope size and orientation match your printer’s requirements[1].
  • Save your envelope as a template for future use by clicking “Save as Template” in the “Envelope” dialog box. This will allow you to quickly access and reuse the same envelope settings later.

Conclusion

Printing envelopes using LibreOffice is a straightforward process that can save you time and effort. By following the steps outlined in this article and paying attention to your printer’s specific requirements, you can create professional-looking envelopes for both personal and business correspondence. As a free and open-source software suite, LibreOffice proves that you don’t need expensive proprietary software to handle your office needs, including envelope printing[2].