How to Visually Enhance Docs by Removing Footers

Key takeaways:

  • Removing footers can create a cleaner, more professional look for your documents
  • Footers are easy to remove in Microsoft Word and other word processors
  • Consider the purpose and audience of your document before removing footers

As a technical writer with over a decade of experience creating user guides, reports, and other business documents, I’ve learned that small formatting changes can make a big impact on the visual appeal and readability of a document. One simple way to enhance the look of your documents is by removing the footer.

What are Footers and Why Remove Them?

Footers are the sections at the very bottom of each page in a document that often contain information like page numbers, dates, file names, or copyright notices[4]. While footers can provide useful reference information, in many cases they distract from the main content and give documents a cluttered appearance[1].

By removing the footer, you allow the reader to focus on what’s most important – the actual content of your document. Footerless pages have a clean, streamlined look that can make your documents appear more professional and easier to read[17].

However, before deciding to eliminate the footer, consider the purpose and audience for your document[19]. For some formal business or legal documents, footers with page numbers or other details may be expected or required. But for many other general documents, footers are unnecessary and can be removed to improve aesthetics.

How to Remove Footers in Microsoft Word

Microsoft Word makes it easy to remove footers from your documents. Follow these steps to eliminate footers[15]:

  1. Double-click anywhere in the footer area to open the Header & Footer toolbar
  2. On the Header & Footer toolbar, click the “Footer” button
  3. Select “Remove Footer” from the dropdown menu
  4. Click “Close Header and Footer” on the toolbar

When you remove the footer, it’s deleted from the entire document, so you don’t have to remove it from each page individually[7]. The process is similar for removing headers at the top of the page as well.

If your document has multiple sections with different footers, you’ll need to remove the footer individually from each section[4]. Click into a section, open the Header & Footer toolbar, remove the footer, and repeat for the other sections.

Alternatives to Removing Footers Completely

If you want to minimize footers without removing them entirely, here are a few options to consider:

  • Simplify the information in your footer. Remove extraneous details and just keep the essentials, such as a page number or simple copyright line[13].
  • Reduce the font size of your footer text. A smaller footer is less distracting and can make your pages look cleaner[19].
  • Make footers invisible. You can format footer text and images to be the same color as the page background so the footer is hidden without actually being deleted[1].
  • Use a “Different First Page” footer. Keep a footer on the first page only, which is useful for displaying a document title or author, and remove it from subsequent pages[4].

Experiment with different footer options to find the right balance of providing useful information while maintaining an attractive, uncluttered page layout.

Other Tips for Enhancing Document Visuals

Removing or minimizing footers is just one way to improve the visual appeal of your documents. Here are some other formatting tips I recommend:

  • Use headings and subheadings. Breaking your content into logical sections with descriptive headings makes documents easier to scan and understand[12].
  • Add images. Visual elements like photos, charts, and infographics help engage readers and communicate information effectively[14]. Just be sure to use alternative text for accessibility.
  • Embrace white space. Don’t be afraid to leave some blank spaces between paragraphs and in the margins. White space reduces clutter and makes text easier to read[19].
  • Choose fonts carefully. Stick to standard, easy-to-read fonts like Arial or Times New Roman, especially for body text. Avoid overly stylized fonts that strain the eyes[9].
  • Be consistent with formatting. Use the same font sizes, heading styles, bullet types, etc. throughout the document to give it a polished, professional look[17].


We often get so focused on the words we write that we overlook the importance of the visual presentation. But smart formatting choices can make a world of difference in how professional and readable your documents appear.

Removing the footer is one of the easiest ways to simplify the look of a document and allow your content to shine through. By eliminating that extra clutter at the bottom of the page, you create a cleaner canvas to showcase your writing.

While footers have their place in some formal documents, consider whether they’re really needed for your specific project. Challenge yourself to create a streamlined, footerless layout and see how much more visually appealing your pages become. Your readers will thank you!