Cisco WebEx is a leading web conferencing platform that allows users to host online meetings with video, audio, and screen sharing capabilities. With WebEx, you can easily schedule meetings in advance or start instant meetings to collaborate with your team.
Scheduling Meetings
Scheduling a meeting in WebEx is straightforward. Here are the main ways to schedule an online meeting:
From the WebEx Desktop App
- Open the WebEx Meetings desktop app and click Schedule.
- Enter the meeting details like title, date/time, etc.
- Add invitees by entering their emails.
- Click Schedule to confirm the meeting.
From the WebEx Mobile App
- In the WebEx mobile app, tap the Schedule icon in the top-right corner.
- Enter the meeting title, date/time, and invitee emails.
- Tap Schedule to schedule the meeting.
From the WebEx Website
- Sign in to your WebEx account and click Schedule a Meeting.
- Fill in the meeting details on the page.
- Click Schedule to confirm the meeting.
You can also use calendar integrations with Outlook or Google Calendar to easily schedule WebEx meetings from those calendars.
Joining Meetings
Joining a WebEx meeting is simple for both hosts and attendees:
For Hosts
If you scheduled the meeting, you can start it at the scheduled time by:
- Clicking Start in the WebEx Meetings list
- Joining from your Personal Room
- Joining from the email invitation
For Attendees
Attendees can join meetings by:
- Clicking the meeting link in the invitation email
- Entering the meeting number if they don’t have the email
In-Meeting Features
WebEx Meetings provide a wide array of features to enable engaging online meetings:
Audio and Video
- Integrated audio with VoIP and call-in options
- High-quality multi-stream video
- Customizable video layouts
Content Sharing
- Share your screen or applications
- Annotate shared content
- Whiteboard collaboration
Engagement
- Chat with individuals or the group
- Polls and surveys
- Raise-hand indicator
Recording and Playback
- Local or cloud recording options
- Playback recordings from your account
WebEx Assistant
- Automated transcription and note-taking
- Live translation into 100+ languages
- Facial recognition for enhanced video layouts
Best Practices for Hosts
Here are some tips to help meeting hosts have the best WebEx meeting experience:
Before the Meeting
- Test your audio, video, and sharing ahead of time
- Send relevant documents to attendees
- Prepare an agenda to stay organized
Starting the Meeting
- Join a few minutes early to prepare
- Greet attendees as they join
- Review the agenda and meeting ground rules
During the Meeting
- Monitor the chat, Q&A, and attendees
- Moderate discussions and participation
- Adjust layouts and enable options as needed
After the Meeting
- Share meeting notes, recordings, and action items
- Collect feedback from attendees
- Follow up on outstanding items
With its robust features and ease of use, Cisco WebEx provides an exceptional platform for hosting productive online meetings. Following best practices around scheduling, joining, features, and hosting will ensure you have great video conferences.
