How to Quickly Create a Meeting Link to Share in Microsoft Teams

• Instantly start a meeting from the Chat or Calendar tab in Teams
• Customize your meeting options like name, privacy settings, and who can present
• Copy the meeting link and share it via email or other channels
• No need to schedule a formal meeting or invite attendees individually
• Ideal for impromptu meetings or when attendee list is uncertain

Microsoft Teams offers a convenient way to quickly create a meeting link that you can share with others, without the need for scheduling a formal meeting or inviting attendees individually. This feature is particularly useful for impromptu meetings or when you’re unsure about who will be attending.

Start an Instant Meeting

There are two primary ways to start an instant meeting in Microsoft Teams:

1. From the Chat tab: On the leftmost side of the Teams window, click on the Chat tab. In the top-left corner, you’ll see a “Meet now” button. Click on it to start an instant meeting.
2. From the Calendar tab: Similarly, on the leftmost side, click on the Calendar tab. In the top-right corner, you’ll find the “Meet now” button. Click on it to initiate an instant meeting.

Once you’ve clicked “Meet now,” a new meeting window will open, and you’ll be prompted to configure your audio and video settings.

Customize Your Meeting

Before joining the meeting, you can customize various options to suit your needs:

Edit Meeting Name

By default, the meeting will have a generic name like “Instant Meeting.” To make it more descriptive, click on the pencil icon next to the meeting name and enter a new title that better represents the purpose of the meeting.

Get a Link to Share

Click on the “Get a link to share” button to generate a unique link for your meeting. This link can be copied to your clipboard and shared with others via email, messaging apps, or any other channel you prefer.

Configure Meeting Options

After clicking “Get a link to share,” you’ll have the option to configure additional meeting settings. Click on “Configure meeting options,” and a new tab will open in your default browser. Here, you can set the following options:

• Who can bypass the lobby: Choose whether you want to allow people to join the meeting directly or have them wait in a virtual lobby until you admit them.
• Who can present: Decide if you want to allow everyone to present during the meeting or restrict this ability to specific individuals.

Once you’ve made your selections, click “Save” to apply the changes.

Share Meeting Link

After generating the meeting link, you can share it in several ways:

• Share via email: Click on this option to open a new email window with the meeting link already included in the body.
• Copy meeting link: Select this option to copy the meeting link to your clipboard, which you can then paste into an email, messaging app, or any other channel.

Join the Meeting

Once you’ve shared the meeting link with the desired participants, they can join the meeting by simply clicking on the link. You can also join the meeting by clicking the “Start meeting” button in the Teams window.

During the meeting, you can invite additional participants by clicking on the “Invite people to join” option and searching for their names or email addresses.

FAQ

How do I schedule a recurring meeting in Teams?

To schedule a recurring meeting, follow these steps:

1. In the Teams calendar, click on “New meeting.”
2. Fill in the meeting details, including the title, attendees, and description.
3. Below the date, click on the dropdown menu next to “Does not repeat.”
4. Choose the desired recurrence pattern (e.g., daily, weekly, monthly) or select “Custom” to create your own cadence.
5. Click “Send” to schedule the recurring meeting.

Can I schedule a meeting in a specific channel?

Yes, you can schedule a meeting in a specific channel within a team. Here’s how:

1. In the Teams window, navigate to the desired team and channel.
2. Click on the “Meet now” dropdown and select “Schedule a meeting.”
3. Add any attendees who are not part of the team.
4. Click “Send” to schedule the meeting in the selected channel.

How do I set my availability status for a meeting?

As an organizer, you can set the “Show As” status for the meeting in the action bar. This will automatically reflect the status on attendees’ calendars when they RSVP.

As a participant, you can choose to set your individual status for the meeting through the “Show As” option, independent of the organizer’s setting.

Can I join a Teams meeting without the app?

Yes, you can join a Teams meeting without the app by clicking on the meeting link shared with you. The meeting will open in your default web browser, and you can participate using your browser’s audio and video capabilities.