Google Drive isn’t just an all-in-one cloud storage service for Google users, but it also serves as an online file manager where we can manage our files just like a regular file manager, but of course, with the internet added in the formula. Along with uploading, sharing, and deleting files, Google Drives allows us to create a new folder to manage files better.
Folders and directories enable file management that’s not only deeper but also well kept. When stored neatly, it would help us find items faster compared to when they are scattered all around the place without folders to categorize them.
See the step by step below.
Table of Contents
How to create a new folder on Google Drive Android & iOS
1. Launch the Google Drive app, tap on the plus icon.
2. Select Folder.
3. Give a name for the new folder and hit Create.
4. The new folder has created and ready to use.
How to create a new folder on Google Drive desktop
1. Visit Google Drive, then click on the New button.
2. Select Folder.
3. Set a name for the folder, and click Create.
4. The new folder has created.
Each folder in the service can store up to 500.000 individual files, of course assuming the capacity can keep up with your storage requirement. Given the fact that Google Photos is starting to count toward the Google Drive storage for new uploads, you might want to filter the largest items in the service and delete them to free up some space.
Maximizing Your Google Drive Efficiency
While creating folders is a great starting point for organizing your Google Drive, there are additional strategies to take your file management to the next level.
Tips for Better Organization
- Use Subfolders Wisely
Break down your main folders into subcategories. For example, under “Work Projects,” you could create subfolders like “2024 Reports,” “Client Feedback,” or “Marketing Plans.” This layered structure makes navigation faster and more intuitive. - Color-Code Your Folders
Assign colors to folders based on their purpose or urgency. For instance, use red for high-priority projects and blue for completed tasks. Right-click on a folder and select “Change Color” to get started. - Leverage Naming Conventions
Use consistent and descriptive names for files and folders. Adding dates or keywords (e.g., “2024_Q1_Budget.xlsx”) can make searching easier. - Star Important Files
Mark frequently accessed files or folders with a star for quick access. You can find all starred items in the “Starred” section of your Drive. - Declutter Regularly
Take time to archive or delete outdated files. Use the storage management tool to identify large or unnecessary items taking up space.
Advanced Features You Should Try
- Categories Feature
Google Drive’s new Categories feature allows you to classify files into predefined groups like “Expenses,” “Travel,” or “Work.” This makes finding specific documents much simpler. - Activity Dashboard
Track who has accessed or edited shared files recently using the Activity Dashboard. It’s a great way to monitor collaboration on team projects. - File Versioning
Enable version history to revert to previous versions of a file if needed. This is especially useful for frequently updated documents.
FAQ
How can I search for files more effectively in Google Drive?
Use advanced search operators like type:pdf or owner:me in the search bar to narrow down results. You can also filter by date, file type, or location within Drive.
Can I recover accidentally deleted files?
Yes! Deleted files are moved to the Trash folder, where they remain for 30 days unless permanently deleted. Open the Trash folder, select the file, and click “Restore.”
How do I share folders securely?
When sharing a folder, set permissions carefully. You can choose between Viewer, Commenter, or Editor roles. For sensitive data, restrict access to specific users and disable link sharing.
What’s the best way to manage shared files?
Organize shared files by creating shortcuts in your personal Drive folders. This keeps them accessible without cluttering your root directory.
For more tips on optimizing Google Drive, explore guides on Google Support or check out Amazon’s selection of productivity tools for seamless workflow management!
